Active tourism products rotate quickly and buyers seek hands on testing before the season. In mid December Warsaw hosts a dedicated trade fair for outdoor gear and accessories that addresses both recreational users and trade buyers.
Dates and venue for Outdoor Equipment Expo 2026
Outdoor Equipment Expo 2026 runs from December 11 to 13, 2026 at Ptak Warsaw Expo. Opening hours are 10 a.m. to 5 p.m. daily and the show occupies Hall A. The venue address is Al. Katowicka 62, Nadarzyn and free parking is available on site.
Visitor and exhibitor profiles at Outdoor Equipment Expo 2026
Visitors include families, hiking and trekking enthusiasts, campers, cyclists and water sports fans. Exhibitors cover manufacturers and distributors of trekking and camping gear, bicycle brands, technical apparel and footwear, outdoor electronics and safety devices, rental and service providers, and operators in active tourism.
Product focus ranges from entry level camping equipment and outdoor cooking to technical backpacks, navigation devices and specialized footwear. The fair presents both retail-ready lines and B2B offers aimed at trade buyers and distributors.
Key figures for the 2026 edition
The event lists 15 000 attendees and 90 exhibitors for the 2026 edition. Those figures define the scale of commercial activity and should guide decisions on stand size and staffing.
Practical steps to prepare B2B prospecting
Schedule meetings with target buyers before the fair and allocate slots for live demos. Configure your stand with a clear demo area, concise product sheets and a digital lead capture system such as QR codes linking to product pages or order forms.
Assign roles within the booth team including sales, technical demonstrator and logistics contact. Bring compact samples for immediate inspection and prepare shipment plans for follow up orders. Confirm transport and customs requirements for any international movements to and from Poland.
For on site promotion create short product pitches and limited time offers to facilitate decision making. Record meeting outcomes with next steps and deadlines to streamline post-fair follow up and increase conversion rates.
Final note and link to the organiser
For companies in outdoor equipment this fair is a chance to test product reception and open distribution conversations in Central Europe. Plan the agenda, prioritise demos and centralise lead capture to get commercial traction after the show. Buy tickets and find logistical details at http://outdoorequipmentexpo.com/en
